MIRA does not store paper documents anymore. Every new document is automatically stored in Smartdoc, the digitization of the old archives has been finished.
The MIRA police zone is a police zone that works in the West Flemish municipalities of Waregem, Anzegem, Avelgem, Spiere-Helkijn and Zwevegem.
In 2011 IT specialist Alfa Solutions, based in Waregem, and Smartdoc won the public tender of police zone MIRA, still one of the flagships in our young existence. The tender included the setting up of a 150 user documanagement system integrating with both SharePoint® and the local intranet.
The project was set up and delivered in the same year, within the agreed time frame and budget. MIRA now uses Smartdoc to store all documents processed by internal applications, but also to archive all old documents (pv’s, reports, letters, complaints…). The integration with SharePoint® allows MIRA to give access to the document library and share all their files and documents with every officer and employee. Also other police zones have the possibility to get access to files upon request.
Smartdoc was responsible for this project from a to z. Setting up and installing the software, linking with SharePoint® & Active Directory and last but not least, the training of admin and staff. The project also includes support, remote and on site?
With this reference Smartdoc proved to be capable of running larger projects, with respect of budget and timing.
The reason why we call MIRA one of our flagships is because (so far as we know) they are now officially “paperless”. Since January 2012, MIRA does not store paper documents anymore. Every new document is automatically stored in Smartdoc, the digitization of the old archives has been finished.