Learn how Resiterra fastened up the approval process by replacing their paper flows with digital flows.
Resiterra is a team of 6 driven people, specialized in inner-city real estate development.
Construction, Real Estate
In Leuven Resiterra is working on three large projects: Barbarahof, Janseniushof and Hertogensite.
The team’s mission is changing a large piece of no man’s land into a new dynamic living environment, combining comfort of living, sustainability and social engagement.
Director Erik Van Hoof was looking for a simple and easy-to-implement application to take care of his incoming invoices. Main idea was to create and automate workflows combining invoicing and project documentation with their application KPD, a leading ERP within construction companies.
Van Hoof, together with the Smartdoc Project Team, made an analysis of incoming and outgoing documents, worked jointly on the implementation leading to a state of the art integration with the KPD application.
The integration combines physical and electronic invoices and sends these through an approval flow. Invoices from the main suppliers are recognized by Smartdoc and the most important metadata are fetched automatically, resulting in automated bookings which makes the project flows faster and easier.
Replacing the paper flows with electronic flows results in much faster validation and approval flows. Typical for construction companies is that the main responsible people are often on the road. By creating digital workflows, the approval process happens much quicker. On top of that Smartdoc creates a track & trace of all flows and the status of any document.
Next to that, the existing fileserver which is necessary for documentation and legal purposes was also imported into the Smartdoc application. In this way, 10.000’s of documents were transferred to Smartdoc and automatically indexed, secured and categorized without any user intervention.
Erik Van Hoof: “Since the day we started working with Smartdoc, I never felt like “just a customer”. The Smartdoc team is always pro-active and overdelivers on what they promised. It feels like a real partnership. Exactly the type of relationship we are looking for. On top of that, the way the team handled the integration with our ERP partner KPD was really impressive.”