A glance at the document management landscape reveals that many document management applications lag behind by continuing to classify documents using folders. On closer inspection, however, it quickly becomes apparent that the system in which information is indexed is structurally much more valuable. How is such a central repository set up and what is the difference between document management and document automation?
A database for all documents
After all, creating a central information archive provides additional added value for users, especially when they put efficiency first. All added documents are thoroughly analysed and stored in a structured way.
When documents are stored completely in terms of content, a database is created that is fully searchable with an algorithm. This produces accurate and lightning fast results.
Document management or automation?
A document management system that allows the office manager to automate processes is a document automation system. This document automation means that as many manual tasks as possible are eliminated. Tasks such as document recognition, classification and assignment to the correct process are automated and outsourced to a virtual “office manager”. All departments within a company have tasks that can be automated. The Smartdoc platform foresees that this automation can be fully adapted to existing processes within the company by drawing up mini scenarios in the form of templates. Setting up such a system is very fast.