Document Management for Facility & Asset Management

 In General

“Everyone should have this”. Eric Van Hoof, CEO at city development company Resiterra is still enthousiastic months after the implementation and delivery of the SMARTdoc document management solution. Resiterra is reconstructing the entire city center of Leuven with an ambitious and green project. The information to manage when reconstructing new housing facilities, parks and even opening up the Dijle river (which was hidden for dozens of year) is of course enormous.

The challenges are everywhere, plans and contracts, invoices and deliveries, insurance contracts and photo material, email correspondance and renting contracts… Information is everywhere and traditional tree structures fail on multiple levels to manage all this information.

document management for real estateThe SMARTdoc document management application today is used to manage offshore windmill parks in different continents, to handle all information in the majority of social housing companies in Belgium, to guide projects in dozens of construction companies. Every month, we convince C-level people at companies active in Real Estate, Property, Facility and Asset Management to create a more efficient workplace with our document management solution.

 

What can we do for you?

  • Construction. Manage all information , mail traffic, plans, photo’s during the construction period. We set up automated workflows, recognize information automatically and tag it with the correct search terms and security.
  • Renting. Any document related to the renting of a property can be easily managed in SMARTdoc. Contracts, mail traffic, photo material, invoices.
  • Insurance. Any document related to insure single or multiple properties can be easily stored and found within the SMARTdoc application. Mail traffic with the contact people, photo’s, contracts… can be easily handled, tagged and secured.
  • Financial. Incoming and outgoing invoices can be recognized and can get a workflow. We can integrate these flows with your ERP solution.
  • Administration. Also the internal organization can be setup within SMARTdoc. Think of all the HR documents you keep, these can be easily archived in the same configuration, respecting GDPR requirements.

We are happy to provide you with more info or a personalized demo.

 

 

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