Join the more than 300 companies storing their documents in SMARTdoc

Transport

Archive and categorize CMR documentation at the same speed you can scan. SMARTdoc recognizes, indexes and secures all information. Search on any aspect of any document in the archive and create your own little search engine. With SMARTdoc everyorganization can manage any document, mail, scan, picture or letter.

  • Rental contracts
  • Insurance documents
  • Delivery notes
  • CMR documentation
  • Contracts
  • Legal information
  • Photo & video
  • Identity papers

Construction

The document challenge in construction companies is higher than ever. Construction reports and photo’s, certifications concerning insulation, electricity, safety, ventilation and even email correspondence with architects and constructors. SMARTdoc makes them all easy to categorize and to find.

  • Construction Reports
  • EPB & EPC certificates
  • Invoicing & Delivery
  • Email Correspondance
  • Contracts
  • Legal information
  • Photo & video
  • Safety information

Distribution

Archiving delivery notes, incoming and outgoing invoices, calculations and offers consumes a lot of the worktime every employee has. Imagine an application that allows you to concentrate on following up your customers and where SMARTdoc takes over the administrative tasks.

  • Invoices
  • Offers & Calculations
  • Delivery Notes
  • Email Correspondance
  • Contracts
  • Legal information
  • Brochures & Photo

Services

Intervention reports, warranties… sometimes not easy to find the correct place to store these. SMARTdoc manages the categorization and indexation of most documents in your organization and allows you to focus on what you do best. It’s no secret that all of our resellers and integrators also use SMARTdoc internally.

  • Contracts
  • Offers & Calculations
  • Invoicing & Delivery
  • Supplier Terms
  • Warranty
  • Service Desk
  • Brochures & Photo
  • Certificates

Government & Legal

When you are looking for an audit proof, legal archive that is future proof, do not look any further. SMARTdoc has a track record of solid implementations at social secretaries, HR departments, notaries, police zones, auditors, insurance companies and government organizations. So you know your documents are managed safely in SMARTdoc (on premise or else).

  • PV’s
  • Identity Information
  • Wills & Testament
  • Notary Acts
  • Contracts & Claims
  • Statements & Procedures
  • Board Publications
  • Legal Information
  • "In a few weeks we are moving to another location thanks to a constant company growth. One of the key drivers to our success was our document digitization and automation. The choice for SMARTdoc was important in making this possible. The SMARTdoc interface is easy to use and saves all employees a lot of time, every day again."

    Steven Bergia
    Steven Bergia MEA Gent
  • "At the Swissport Belgium HR department we process thousands of documents a month for all entities. Personnel records, job applications, email correspondence… Getting this enormous amount of information organized was close to impossible within the traditional file server structure. Luckily, 4 years ago, we learned to know SMARTdoc."

    HR Department
    HR Department Swissport
  • "The SMARTdoc documanagement solution allows us to archive information and records almost automatically. Another plus is that the software is very intuitive, everyone knows their way around immediately."

    HR Department
    HR Department Swissport
  • "Together with SMARTdoc we made our HR organization GDPR compliant. All critical data is now safe and centralized. Fast and budget friendly."

    Johan Verwerft
    Johan Verwerft Petronas
  • "SMARTdoc helpt ons onze ecologische voetafdruk te verkleinen. We kiezen er resoluut voor om de digitale weg in slaan en ons papiergebruik drastisch te verminderen."

    Robbert Desmet
    Robbert Desmet Woodstoxx
  • "We use the SMARTdoc database to store pretty much everything, the logical structure allows us to retrieve anything we wish with the least possible effort."

    Sven Goffaux
    Sven Goffaux Light Point
  • "The area that used to be reserved for our archives has now been converted into a photo studio."

    Caroline de Schipper
    Caroline de Schipper Managing Director of Point-Virgule
  • "It is a pleasure to find everything quickly."

    Roy Habraken
    Roy Habraken Van Cranenbroek
  • "By using SMARTdoc on a daily basis, we really see the value a document management solution can bring to a company."

    Gianni Riemslagh
    Gianni Riemslagh Evato
  • "We can still go much further with this system - the possibilities are endless."

    Peter Larosse
    Peter Larosse Process Analysis & Purchase Manager at Franki Foundations