Join the more than 300 companies storing their documents in Smartdoc

Transport

Archive and categorize CMR documentation at the same speed you can scan. Smartdoc recognizes, indexes and secures all information. Search on any aspect of any document in the archive and create your own little search engine. With Smartdoc everyorganization can manage any document, mail, scan, picture or letter.

  • Rental contracts
  • Insurance documents
  • Delivery notes
  • CMR documentation
  • Contracts
  • Legal information
  • Photo & video
  • Identity papers

Construction

The document challenge in construction companies is higher than ever. Construction reports and photo’s, certifications concerning insulation, electricity, safety, ventilation and even email correspondence with architects and constructors. Smartdoc makes them all easy to categorize and to find.

  • Construction Reports
  • EPB & EPC certificates
  • Invoicing & Delivery
  • Email Correspondance
  • Contracts
  • Legal information
  • Photo & video
  • Safety information

Distribution

Archiving delivery notes, incoming and outgoing invoices, calculations and offers consumes a lot of the worktime every employee has. Imagine an application that allows you to concentrate on following up your customers and where Smartdoc takes over the administrative tasks.

  • Invoices
  • Offers & Calculations
  • Delivery Notes
  • Email Correspondance
  • Contracts
  • Legal information
  • Brochures & Photo

Services

Intervention reports, warranties… sometimes not easy to find the correct place to store these. Smartdoc manages the categorization and indexation of most documents in your organization and allows you to focus on what you do best. It’s no secret that all of our resellers and integrators also use Smartdoc internally.

  • Contracts
  • Offers & Calculations
  • Invoicing & Delivery
  • Supplier Terms
  • Warranty
  • Service Desk
  • Brochures & Photo
  • Certificates

Government & Legal

When you are looking for an audit proof, legal archive that is future proof, do not look any further. Smartdoc has a track record of solid implementations at social secretaries, HR departments, notaries, police zones, auditors, insurance companies and government organizations. So you know your documents are managed safely in Smartdoc (on premise or else).

  • PV’s
  • Identity Information
  • Wills & Testament
  • Notary Acts
  • Contracts & Claims
  • Statements & Procedures
  • Board Publications
  • Legal Information
  • "At the Swissport Belgium HR department we process thousands of documents a month for all entities. Personnel records, job applications, email correspondence… Getting this enormous amount of information organized was close to impossible within the traditional file server structure. Luckily, 4 years ago, we learned to know Smartdoc."

    HR Department
    HR Department Swissport
  • "We use the Smartdoc database to store pretty much everything, the logical structure allows us to retrieve anything we wish with the least possible effort."

    Sven Goffaux
    Sven Goffaux Light Point
  • "I never felt like just a customer. The Smartdoc team is always pro-active and overdelivers on what they promised. On top of that, the way the team handled the integration with our ERP partner KPD was really impressive."

    Erik Van Hoof
    Erik Van Hoof Resiterra
  • “Before we used Smartdoc, we always had to search for documents in our paper archive. Now we can simply find the information entering a search query in Smartdoc.“

    Bob Segaert Adirack
  • "The area that used to be reserved for our archives has now been converted into a photo studio."

    Caroline de Schipper
    Caroline de Schipper Managing Director of Point-Virgule
  • "As a property management company, you have to keep a massive amount of paperwork up to date and be able to find it quickly."

    Derk Dobbelaere
    Derk Dobbelaere Managing Director of DFZ Estate Management
  • "Together with Smartdoc we made our HR organization GDPR compliant. All critical data is now safe and centralized. Fast and budget friendly."

    Johan Verwerft
    Johan Verwerft Petronas
  • "The introduction of Smartdoc at Meert helped us to achieve a profit in both saving time and costs. On top of that the flawless integration with SAGE resulted in an important efficiency gain in the whole organization. I would personally recommend Smartdoc to any organization that wants to focus on its key business."

    Marcel Bekers
    Marcel Bekers Meert
  • "Smartdoc shows a lot of flexibility, which you don‘t always have when working with larger companies."

    Peter Piceu
    Peter Piceu Vuylsteke Aanneming
  • "The Smartdoc documanagement solution allows us to archive information and records almost automatically. Another plus is that the software is very intuitive, everyone knows their way around immediately."

    HR Department
    HR Department Swissport